Privacy Policy
About the WeCare Bookkeeping Privacy Policy
Welcome to the WeCare Bookkeeping Privacy Policy. This page explains how we collect, use, store, and protect your personal and business information when you engage with our website or services. We believe in clear, respectful communication and transparent practices, so you can trust how your data is handled.
By accessing our website or engaging with our services, you agree to this policy and our Terms and Conditions.
1. What Information We Collect at WeCare Bookkeeping
We collect information you provide directly, as well as data generated from how you use our website and services.
Personal & Business Information
Name, email address, and phone number
Business name, industry, and company details
Billing and mailing addresses
Financial Information
Access credentials for accounting tools (e.g., QuickBooks, Gusto, ADP…)
Bank statements, payroll data, or uploaded financial records
Website Usage Data
IP address, browser type, pages visited, time on site
Cookies and tracking tools to improve your experience
Other Voluntary Submissions
Contact form responses, support requests, surveys, and email interactions
2. How We Use Your Information
We use the information we collect to provide and improve our services, communicate effectively, and meet legal requirements. Specifically, we may use your data to:
Deliver and manage your bookkeeping and consulting services
Communicate with you about your account, service requests, or updates
Process invoices and payments securely
Improve our website, services, and customer experience
Comply with legal, financial, or tax obligations
Send service-related updates or occasional offers (only with your permission)
3. How We Share Information
WeCare Bookkeeping does not sell or rent your personal data. However, we may share your information in the following situations, strictly for service delivery or legal compliance:
With authorized team members or contractors who assist in providing your services
With trusted platforms (e.g., QuickBooks, Gusto, Stripe) solely to deliver or maintain service functionality
With legal or regulatory authorities when required to comply with the law, enforce our Terms, or protect our rights
4. Cookies and Tracking Technologies
WeCare Bookkeeping uses cookies and similar tracking tools to enhance your experience on our website. These technologies help us:
Analyze site traffic and understand user behavior
Personalize content and remember your preferences
Improve site performance, speed, and navigation
You can manage or disable cookies through your browser settings at any time. However, doing so may affect the functionality of certain features on our site.
5. How We Protect Your Data
WeCare Bookkeeping uses industry-standard practices to protect your information from unauthorized access, misuse, or disclosure. Our approach includes:
Secure servers and encrypted storage systems
Access controls that limit who can view or handle your data
Regular reviews of our security tools, policies, and procedures
While we take your privacy seriously, no online system is 100% secure. For that reason, we encourage you to use discretion when sharing sensitive information.
6. Your Rights and Choices
Depending on your location and applicable laws, you may have rights regarding your personal information. These may include the ability to:
Access the data we hold about you
Request corrections or deletions
Restrict or object to how your data is used
Withdraw access to connected financial platforms
Opt out of marketing communications (we send very few)
To make any of these requests, please contact us using the information provided at the end of this policy.
7. Third-Party Links
Our website may contain links to third-party websites, tools, or resources that we do not control. These external sites have their own privacy policies, which may differ from ours.
WeCare Bookkeeping is not responsible for the privacy practices, content, or security of these third-party websites. We recommend reviewing their policies before providing any personal information.
8. Children’s Privacy
WeCare Bookkeeping does not knowingly collect personal information from individuals under the age of 18. Our services are intended for business use by adults only.
If we become aware that we have collected data from a minor without verified parental consent, we will take steps to delete the information promptly.
9. Data Retention
This WeCare Bookkeeping Privacy Policy outlines how long we retain your data and under what conditions we securely delete or anonymize it. We retain your information only as long as necessary to provide services and fulfill legal, accounting, or regulatory obligations. Once your data is no longer required, we securely delete or anonymize it in accordance with industry standards. If you request deletion, we will honor your request unless we are legally required to retain certain records.
10. Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or business practices. When updates occur, we will post the revised policy on this page with a new “Last Updated” date. By continuing to use our website or services after updates are posted, you agree to the revised policy.
To learn more about your privacy rights and how they are protected, visit the FTC’s privacy resource page.
11. Contact Us
If you have any questions, requests, or concerns about this Privacy Policy or how we handle your information, please contact us through the form on our website.
Important Note
This WeCare Bookkeeping Privacy Policy reflects our ongoing commitment to protecting your information and being transparent about how we handle your data.
This Privacy Policy was last updated on January 10, 2025.
For more details about our services, processes, and policies, feel free to visit our WeCare Bookkeeping FAQ,
Still Have Questions About Your Privacy?
Get In Touch With Us
Interested in saving time, staying organized, and growing your profits? Reach out today to get started with us.